 |
| |
 |
|
|
|
|
|
|
|
| |
|
|
| |
 |
HBS products modules |
HBS main products Product Chart - [ Click here to zoom the chart ] |
|
| |
|
• Employee Master Information
• Organizational Structure
• HR Admin Services
• Employee Life Cycle
• Recruitment
• Disciplinary
• Time & Attendance
• Leave Management
• Payroll
• Benefits Administration
• Fund Management
• Pension Management
• Request Tracking
• Competence Management
• Training and Development
• Performance Management
• HR Planning
• HR Dashboard
• Employee Self Service
• Report Navigator
• Analytical Tools |
 |
|
| |
|
|
| |
|
Employee Master Information |
|
| |
|
The capturing, maintaining and updating of employee related information stands at the very core of any HR or personnel management work. It is an elementary stepping stone to all other tasks. This is no less the case in the architecture of a complex HR information system - a fundamental module is needed to build and maintain a database which will serve as the central information crossroad for all other modules and functionalities.
hSenid's Employee Master Information module is a comprehensive set of tools, capable of capturing a wide variety of relevant employee data, maintaining them with a high level of security, displaying the details in a very logical manner and providing the necessary information to all other parts of the HRM solution. Its extensive features and functionalities make the system a top-class solution for any company, from small and medium sized up to large corporations with special demands on database functionality.
Features
The Employee Master comes as a core module of hSenid's comprehensive HRM Enterprise. The Employee master has the capacity to store all relevant information about the employees in an organization. These records are maintained for each employee and can easily replace the employee detail sheet of the personal file. The Employee master records details from the birth of the employee to retirement, with the facility to store a photograph of the employee for quick identification. Some of the features and functionalities of the module are described below.
• Capture primary information
• Census information
• Other qualifications and membership information
• Job description/role profile
• Reporting structure
• Position in the company
• Educational & professional qualifications
• Employee picture
• Attachments
• Quick navigator
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Organizational Structure |
|
| |
|
This is another core module that is used to capture the structure of your company. In addition to the traditional hierarchy with definition of divisions, departments and other company specific units, the module lets you define a grade-wise hierarchy, as well as a reporting hierarchy, detailing direct and indirect reporting relations between specific employees and supervisors. The Structure and hierarchy defined here are essential for the correct functionality of many other modules. The module provides extensive displaying capabilities and options.
[ Back ] [ Up ] |
|
| |
|
|
| |
|
HR Admin Services |
|
| |
|
This is the part of the system where the HR Manager or other appointed personnel, perform all system administration tasks. These include definition of designations, grades, company calendar and a lot of other information that serves as the backbone for the rest of the system. The security issues are taken care of through this module, as well, defining employee access to modules and/or menu options, or from specified locations. The user authentication by Windows login information is supported.
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Employee Life Cycle |
|
| |
|
Employee movements are frequent in all types of organizations. These movements can be transfers, promotions, demotions, retirements, acting appointments or other. It is important to handle such movements with caution, so as not to lose any information, create a gap in the reporting hierarchy or cause other problems.
hSenid's Employee Life Cycle provides the user with an easy to use tool to administer and monitor the movement of employees within the organization. It supports different types of employee movement and helps you manage the employee life cycle without disturbing the organizational hierarchy, communication lines, job profiles, entitlements etc.
Features
Employee Life Cycle comes as an optional module of hSenid's comprehensive HRM Enterprise. This module provides a powerful administration facility for employee transfers, promotions, demotions or other types of movements. All employee movements can be addressed through the system according to your requirements. They can be planned in advance, approved and become effective at a specified date, with all data automatically updated. The historical information will be maintained and available for later viewing.
• Application for movement
• Specify effective date
• Employee movement & reporting hierarchy
• Storing historical data
• Approval / rejection of movement
• Entitlement change process
• Automatic updation
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Recruitment |
|
| |
|
The ability to attract and select the right people for the right positions is vital to any organization's HR management. For successful recruitment, managers need precise information on requirements for a given position, and on candidates and their backgrounds. It's also important to properly handle interviews, exams and other related activities, while keeping an eye on the costs and monitoring effectiveness.
hSenid's Recruitment module provides HR managers with the ability to streamline the complex recruitment processes. Features of the module cover all stages of recruitment, guiding you on the way to selecting the best candidates to take your company further. Different types of recruitment, such as external and internal, are supported.
Features
Recruitment comes as an optional module of hSenid's comprehensive HRM Enterprise. It can be used to handle the complete recruitment process for identified vacancies in the company. Empowered with the hSenid Recruitment module, managers will be able to carry out the recruitment process from vacancy definition through candidate gathering and the selection process up to the final employment level with much ease. Information gathered at every stage is being maintained in the database and could be used as necessary in the future.
• Vacancy definition and approval
• Capturing candidate information
• Create job candidates bank
• Exam information
• System genererated letters
• Entry requirements
• Short-listing
• Interviewing
• Recruitment cost management
• Convert candidate to employee
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Disciplinary |
|
| |
|
No matter how good the organizational culture is or how well you care for your employees, there can still be situations when people do things they shouldn't do. It can happen in the workplace, or outside of your company. Complex HR management needs tools to monitor and from time to time investigate such situations, with possible consequences on employees' remuneration etc.
hSenid's Disciplinary management is a solution capable of capturing different types of disciplinary actions, inquiries, warnings etc. It facilitates storing information on external court cases as well. For each disciplinary action, it tracks dates and results, as well as other details. Based on your needs and requirements, links to the employee's remuneration are available.
Features
Disciplinary Management comes as an optional module of hSenid's comprehensive HRM Enterprise. Management of disciplinary actions is one of the important operational tasks of a HR management, and the application facilitates it's streamlining. It supports a common set of disciplinary functions, but also offers possibilities to accommodate company specific requirements.
• Types of actions
• Internal actions
• Charge sheets
• History information
• External actions
• Automated warning letters
• Internal inquiry
• Integration to performance management
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Time & Attendance |
|
| |
|
The success of a company depends on how managers and employees spend their time. Time is the most irreplaceable asset and by managing it effectively, your company takes the first step towards great achievements. Systematically monitoring employees' attendance and planning their time leads to employers having better time management and absence control, as well as improving shift planning and budgetary control.
hSenid Time & Attendance system is a priceless management tool, which reduces the cost of administration and ensures accurate, automatic capturing and transfer of data. This information can be further utilized in Payroll and other HR functions/modules. The unique features of this solution allow users to schedule shifts and rosters easier and faster than ever before.
Features
Time & Attendance comes as an optional module of hSenid's comprehensive HRM Enterprise. It is a powerful solution which facilitates tracking, reporting and managing attendance of your staff around the clock. It empowers you to capture data from any time recording device, monitor employees attendance, plan shifts & rosters and it links with payroll for accurate remuneration management. Automated procedures ensure that mistakes are avoided and the maximum time is saved.
• Attendance monitor
• Roster patterns
• Allowances
• Links with other hr functions/modules
• Shift definition
• Roster scheduling
• Overtime management
• Reporting features
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Leave Management |
|
| |
|
Leave management is one of the areas where you can save your time rapidly and help your company grow. hSenid Leave Management provides the means to save the time of your employees and managers by making the whole leave process simple, fast, accurate and paperless.
In a typical situation, leave applications are accompanied by paperwork, waiting for approvals and manual passing of information. hSenid Leave Management offers fully automated, efficient management of leave related issues. It facilitates instant and easy access to all relevant information, from anywhere. Employees' applications are delivered immediately to the relevant superior for recommendation / approval together with an email notification. The whole process takes only a couple of minutes without disturbing the HR department.
Features
Leave Management comes as an optional module of hSenid's comprehensive HRM Enterprise, covering all aspects of leave management, from entitlements through applications to recommendations and approvals. This unique application handles all types of leave such as annual, sick, casual, maternity, lieu leave, etc and is accessible via the Internet or Intranet. The module provides links with other HR functions/modules, such as payroll.
• Leave entitlements
• Leave applications
• Leave approvals
• Workflow approval
• Leave groups
• Leave history
• Check leave balances
• Holiday schedule
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Payroll |
|
| |
|
No matter how the environment changes, payroll management remains a must-do in all businesses. It's the way it is managed that makes a difference. hSenid Payroll is a comprehensive, flexible tool that offers to take this responsibility, whether your business employs 5 people or 25,000 in any industry sector, in whatever tax system and whatever currency you calculate the salaries.
hSenid Payroll enables user-defined calculation schemes / methodologies (through formula builder). In addition it supports regulatory and analytical reports, satisfying all kinds of management and 3rd party requirements. It offers an integrated payroll management system facilitating multi-currency transactions, loans, reimbursements and much more.
Features
Payroll comes as an optional module of hSenid's comprehensive HRM Enterprise. It provides easier, faster and more accurate salary calculations than ever before. It reduces time-consuming administration tasks and includes valuable compensation tools that take care of payroll details so that you can get back to what you do best: managing your business. hSenid Payroll helps you reduce managerial costs and increase the HR department's efficiency.
• Transactions
• Holiday calendar
• Links to time recorder clocks
• Formula builder
• Multicurrency facilities
• Provident fund and pension management links
• Bonus & gratuity calculations
• Overtime management and allowances
• Reporting features
• Links to other HRIS functions
[ Back ] [ Up ]
|
|
| |
|
|
| |
|
Benefits Administration |
|
| |
|
Employee benefits play an increasingly important role in the lives of employees and their families. At the same time, they have a significant financial and administrative impact on a company. In the dynamically developing business environment, the educated work force expects a comprehensive benefits program. The absence of such a program can seriously hinder a company's ability to attract, motivate and retain good personnel.
hSenid's Benefit Administration solution caters for these concerns. It provides benefits administrators with an easy to use tool for defining, assigning and monitoring benefits in a quick and accurate manner. It also provides the effective tracking of items that are loaned out, such as mobile phones, computers or access cards. The solution brings an improvement to organizational environment, while reducing costs and allowing HR managers to focus on strategic issues.
Features
Benefits Administration comes as an optional module of hSenid's comprehensive HRM Enterprise, bringing you an excellent platform to define, manage and monitor benefit programs and schemes for your employees. It covers medical, welfare and loan schemes, and at the same time supports the definition of company-specific benefits. Its extended features enable you to assign benefits to employees in a multitude of ways, reflecting organizational needs. The system handles all necessary links with your payroll application and other HR modules.
• Loans
• Medical
• Welfare
• Define custom benefits
• Application and approval process
• Reporting
• Tracking
• Links to other hris functions
• Entitlement for employees and beneficiaries
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Fund Management |
|
| |
|
As part of an employee care policy and in accordance with legal requirements, companies often need to administer special funds that will be distributed to employees at the time of retirement. The administration of such funds mainly includes monthly contributions, interest rates and other calculations, and the settlement of funds. It is only logical that a suitable HRIS platform is necessary to carry out all activities in an effective and efficient manner.
hSenid's Fund Management solution provides such a platform, where easy and transparent fund management is available. It is flexible enough and configurable to reflect your exact needs and valid legal requirements. It carries out all necessary calculations, making the work of HR personnel a lot easier and has features to conduct all the necessary fund related tasks.
Features
Fund management comes as an optional module of hSenid's comprehensive HRM Enterprise, enabling HR staff to administer fund information in a simple and transparent manner. The features of the module cater for all actions that may be required for proper fund management, including fund contributions, interest calculations, withdrawals, fund settlement etc.
• View fund balance
• Fund withdrawal
• Interest rate calculation
• Fund settlement
• Fund adjustment
• Interest distribution
• Interest rates / amounts manual entry
• Import data
[ Back ] [ Up ]
|
|
| |
|
|
| |
|
Pension Management |
|
| |
|
Retiring is a natural part of every employee’s life cycle. The role of HR management is to ensure smooth handling of all related tasks, one of the most important being pension management. In addition to assigning a pension to a specific employee, each pension processing company needs to run and track the monthly pension processing and payments.
hSenid’s Pension Management is a well customizable solution that will provide you with all the tools for pension applications/approvals, monthly pension processing, monitoring payments, saving information etc. It can accommodate different types of pension, and also special pension applications, depending on your exact requirements.
Features
Pension Management comes as an optional module of hSenid’s comprehensive HRM Enterprise, catering for the requirements of companies who need to handle their employees’ pension processes and payments. It is designed to support various pension types, different ways of calculating pensions, collective or individual pension processing and has other important features as well.
• Different types of pension supported
• Automatic calculation of monthly amount
• Pension approval
• Pension payment receipt
• Smart pension application
• Special pension application
• Pension processing
• Save pension processing data
[ Back ] [ Up ]
|
|
| |
|
|
| |
|
Request Tracking |
|
| |
|
There are some procedures in the life of a company that cannot be completely avoided, although they are considered bureaucratic or time consuming. One such area is the procedure of requests / approvals, whether it relates to different employee requests, manager expenditure reimbursement or something else. It's not a question of eliminating these processes from the company's life, rather a question of how efficiently and smoothly they are managed.
hSenid's Request Tracking solution is a handy tool to manage requests and necessary approvals in a very convenient manner. The module is flexible enough to handle almost any kind of requests, and supports several layers of approval processes with accompanying notifications.
Features
Request tracking comes as an optional module of hSenid's comprehensive HRM Enterprise and establishes a convenient way of handling different types of requests. The system provides an easy and user friendly way of defining new requests, which can be done by administrator with the necessary access rights. Other users can enjoy the benefits of the system when filing requests or approving according to the process workflow defined by the administrator.
• Configurable requests
• Approval workflow
• Customizable e-mail notifications
• Approvals under one roof
• Exteded definition features
• Group approvals supported
• Simple request filing
• Simple tracking of requests
[ Back ] [ Up ]
|
|
| |
|
|
| |
|
Competence Management |
|
| |
|
Competence management is one of the key components of an enterprise development program. It focuses on aligning the organizational competences at the required level, and thus utilizing human capital in the best possible way. For organizations facing the pressure of competition, managing human capital is critical to success.
hSenid Competence Management defines the competences and levels required for specific job roles and provides powerful tools to assess, monitor and manage competences of your employees. The whole career/succession and training plans are based on the needs and current competence levels.
Features
Competence Management comes as an optional module of hSenid's comprehensive HRM Enterprise. It brings you a complex, yet easy to use and flexible platform to manage competences within your organization. Competence Management lets all employees reap benefits from consciously directed learning, aimed at achieving the targeted level of organizational competences. When interlinked with hSenid's Performance Management and Training & Development modules, the system provides a full-blown solution for human capital management. The features of this module are extensive. The information provided here is just a short glimpse at its capabilities.
• Define own competence library
• Conduct regular assessments of employees
• Development resource center
• Self-initiated learning
• Work assignment based on competences
• Assign competence profile to each designation
• Carry out gap analysis and track progress
• Personal benchmarking
• Track employees with highest potential
• Reporting features
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Training and Development |
|
| |
|
In an era of knowledge based economies, it is becoming critical to deliver the right knowledge & skills to the right people in the right time within the given financial resources on an appropriate quality level. There are many attributes to a good and comprehensive enterprise T & D strategy. Obviously, you need a good HRIS platform to cater for all these needs.
hSenid's Training and Development solution provides such a platform. It allows you to define and administer training subjects, courses, institutes, budgets and much more. It gives space for recording training needs, tracking attendance, evaluating programs, etc. The administration of Training & Development related issues will become easy and transparent, thus contributing to building a learning organization out of your company.
Features
Training and Development comes as an optional module of hSenid's comprehensive HRM Enterprise, giving you a comprehensive set of tools for the management of all T&D related issues. Its scope and flexibility ensures it is suitable for various types and sizes of enterprise. When interlinked with other HRD modules (performance management, competence management), it constitutes an excellent platform for human capital management, giving you the ability to achieve a competitive edge based on people.
• Training administration
• Planning and timeline
• Development resource center
• Training eligibility
• Examinations
• Human capital management
• Budget control
• Training needs/requests management
• Training feedback
• Tracking attendance
• Reporting features
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Performance Management |
|
| |
|
Motivated, skilled and high performing employees are a necessity for any company to be able to fulfill its goals. Even in a relatively small organization, processes of modern Human Resource Management become a complex set of tasks that requires appropriate software support. The same holds true for monitoring, supporting and keeping track of your employees' performance.
hSenid's web-enabled Performance Management is ready to facilitate a performance boost in any organization. It is fully capable of handling even large volumes of data and transactions. It is possible to accommodate your specific requirements for customization, in order to add the highest possible value to your business.
Features
Performance Management comes as an optional module of hSenid's comprehensive HRM Enterprise. It brings you a customizable and flexible tool to monitor and support the performance of people in your company. Managers may carry out appraisal processes tailored to their needs and access the information in a variety of different forms and reports. Employees can use the system to benchmark themselves with other employees, sections, divisions etc.
• Define own appraisal forms
• Adjust grading criteria
• Track employee progress
• Define a budget for rewards
• Summary sheets
• Use appraisal methods of your choice
• Set goals and targets
• Track whole sections / divisions etc.
• Appraisal alerts
• Generate inputs for training
[ Back ] [ Up ]
|
|
| |
|
|
| |
|
HR Planning |
|
| |
|
Today's HR management operates in a dynamic environment, where organizations develop, grow and downsize. It is necessary to constantly analyze and match the demand for human resources with internal and external labour market supply. With increasing the size of the enterprise, a suitable computerized platform becomes a must.
hSenid's HR planning solution is a helpful tool for setting up a manpower planning structure, creating plans, working with them and using them to adequately respond to emerging manpower needs in different parts of the organization. It is sufficiently flexible to accommodate a variety of planning needs and manpower movements.
Features
HR Planning comes as an optional module of hSenid's comprehensive HRM Enterprise. It is a simple yet helpful set of tools that enable you to conduct detailed manpower planning across the whole organization. At the same time it brings you an open window into current manpower situation, as a basis for future predictions. When interlinked with the recruitment module, it becomes very helpful in defining new vacancies and thus ensuring the timely acquisition of necessary manpower.
• Definition of criteria
• Scope of plans
• Multiple versions
• Vacancy information
• Set up a planning framework
• Entering plan data
• Existing positions
• Budgetary considerations
[ Back ] [ Up ] |
|
| |
|
|
| |
|
HR Dashboard |
|
| |
|
A useful tool to display the indices of success in your organization. Acts as a status indicator of selected crucial criteria, specific to an organization depending on the type of industry. Useful ratio analysis brings immense value to the top management in their decision making. Comparisons of productivity, revenue and cost analysis are presented in graphical form.
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Employee Self Service |
|
| |
|
Modern HR management has an ambition to become more of a strategic partner in running the business, rather than the administrator and paper work centre. Progress in the IT field allows this ambition to be taken a step further by making managers & employees more involved, empowering them to take a more active role in HR-related issues that concern them.
hSenid Employee Self Service is an easy and effective way to minimize the administrative workload carried out by your HR department. At the same time, it gives employees more confidence, better overview and provides them with the necessary tools to access and manage respective information.
Features
Employee Self Service is a modern solution that empowers your employees to play a more active and responsible role in managing their own HR related data. They can access their personal files anytime, anywhere, from any web-enabled PC without having to interfere with HR staff. The solution makes your company more flexible and effective. As a result, the time and talents of HR personnel can be utilized more effectively to fulfill your strategic goals.
• Security of information
• Updating information
• Online applications / approvals
• Simple linking with other HR modules
• Employees access to HR information
• Performing relevant tasks online
• Access to hr policies and noticeboard
• Simultaneous access by any number of users
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Report Navigator |
|
| |
|
One of the main benefits of having an HR information system, or in fact any kind of management information system, is the ability to look at collected data through the optics of meaningful reports. Useful and accurate data combined from different sources, presented in a timely manner with an appropriate level of aggregation and grouping, constitute a basic input to wise managerial decisions.
hSenid's Report Navigator is a powerful tool integrated into our HRM system, allowing you to easily access predefined reports or add custom ones. It supports grouping of reports as well as authorizing different individuals/groups with different access rights. The facility used for creating custom reports is the Crystal Reports solution.
Features
Report Navigator comes as a module of hSenid's comprehensive HRM Enterprise, and acts as a central place for storing and managing reports throughout the entire system. A variety of predefined reports comes with the installation, and other reports can be added to appropriate groups/folders at the authorized users' discretion. The application cooperates with Crystal Reports as a useful tool for report creation.
• Predefined reports
• Report group definition
• Graphical representation of folders
• Import of report structure
• Predefined letters
• Report configuration
• List/detail view
• Report access capabilities
[ Back ] [ Up ] |
|
| |
|
|
| |
|
Analytical Tools |
|
| |
|
The analytical part lets you perform more sophisticated and complex tasks, looking at your HR data from various points of view. Data can be combined from different sources and presented in a variety of ways.
[ Back ] [ Up ] |
|
| |
|
|
|
 |
